Request Form
Public records policy and procedures
Please fill out a Records Request Form and submit to:
Mail/Drop-Off: 400 E. Mountain View Ave Ellensburg, WA 98926 Attn: Sydney McBride
Email: mcbridesy@kvfr.org
Fax: 509-933-7245
The Washington State Open Public Records Act (PRA) requires that all records maintained by state and local agencies be made available to all members of the public, with very narrow statutory exemptions. Chapter 42.56 RCW provides the statutory framework for disclosure of public records. The law also recognizes that there is a cost to the agency associated with responding to public records requests and it contains provisions to allow the agency to collect fees from those who requests records.
Likewise, RCW 70.020.010 allows health care providers to charge fees for searching and duplicating health care records. The fees allowed by law are outlined in WAC 246-08-400.
Additionally, the U.S. Code of Federal Regulations (CFR) allows medical records to be requested under the HITECH Act (Health Information Technology for Economic and Clinical Health Act. The fees charged under the HITECH Act are regulated by CFR 164.524.
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GENERAL AND HEALTHCARE RECORDS
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Photocopies & printouts of electronic records
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$0.15 per page
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Records scanned into an electronic format
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$0.10 per page
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Four electronic records provided electronically
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$0.05
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Gigabyte of electronic records provided electronically
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$0.10
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Digital storage media, containers & envelopes used to transmit records
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Actual cost
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Medical Incident Report - clerical fee
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$28.00 per report
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Medical Incident Report - paper copies
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$1.34 per page, pages 1 - 30
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Medical Incident Report - paper copies
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$0.94 per page, pages 31+
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Medical records requested under the HITECH Act
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$6.50 per report
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The Public Records Officer may waive copying fees as a matter of administrative convenience for small requests.
RCW 42.56.120 stipulates that “An agency may require a deposit in an amount not to exceed ten percent of the estimated cost of providing copies for a request. If an agency makes a request available on a partial or installment basis, the agency may charge for each part of the request as it is provided. If an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.” KVFR will impose a ten percent deposit on large record requests.
Questions?
Please contact KVFR's Public Records Officer Sydney McBride at 509-933-7231 or mcbridesy@kvfr.org
